1. Who we are

This website is operated by Actualize UK Limited, a company incorporated in England and Wales under company number 06918089 whose registered office is located at 4 Farm Street, Mayfair, London W1J 5RD. VAT number 977282864. References to ‘Actualize”, “we”, “us”, “our” and “ours” in this privacy notice mean Actualize UK Limited. The terms “you”, “your” and “yours” when used in these Terms of Use mean any user of this website.

2. Purpose of this privacy notice

We are committed to the privacy and confidentiality of information provided by you to us. This privacy notice describes our current policies and practices with regard to any personal information collected by us from you directly and/or through the website. Personal information means information which identifies you, and includes information such as your name, address, email address, date of birth, and details relating to your education or employment. In the UK, personal information must be processed in accordance with the Data Protection Act 1998. Among other things, the Data Protection Act requires that we tell you who we are and what we do with your personal information.

3. Notification of changes to privacy notice

We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services. Because of these ongoing changes, changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change, we will update this privacy notice to describe our new practices. We encourage you to check this page regularly.

4. Collection of your personal information

When you visit our website, you may submit your personal information to us, if for example you apply for a job with us or make an enquiry about our products or services. Your information may include your name, contact details including your email address, or your employment details. The information you provide is either manually or electronically stored in our databases. We will only process your information in the ways we describe in this privacy notice. If you think the information we hold about you is incorrect, you can contact us to correct this (see Data access and corrections).

5. Our use of your personal information

We will only use the personal information you provide us to fulfil your request for information or to process your job application with us. We will ask only for data that is adequate, relevant and not excessive for those purposes. Where we send you information for any purpose, it may be sent by e-mail or post. When we ask you for personal information it may include the following purposes:

• we may contact you occasionally to inform you of new products and services we will be providing;
• we may send you regular updates on issues we think will be of interest to you;
• we may send you requested information on our products and services;
• we may use your personal information for marketing purposes and market research;
• we may use your personal information internally to administer this website and help us improve our services; or
• to process your application if you apply to us for a job.

6. Unsubscribe

If you no longer wish to receive e-mails from us and want to be removed from our electronic mailing list, please e-mail us at the address given below with “Email Unsubscribe” in the subject heading.

If you choose to unsubscribe from our mailing lists, we will hold your contact details on file marked so that we do not contact you again. This is so that we do not contact you if your details are subsequently provided to us by a third party.

7. Anonymous data collected through this website

In addition to the information we collect as described above, we use technology to collect anonymous information about the use of our website. For example, our web server automatically logs which pages of our website our visitors view, their IP addresses and which web browsers our visitors use. This technology does not identify you personally; it simply enables us to compile statistics about our visitors and their use of our website. Our website contains hyperlinks to other pages on our website. We may use technology to track how often these links are used and which pages on our website our visitors choose to view. Again this technology does not identify you personally – it simply enables us to compile statistics about the use of these hyperlinks.

8. Cookies

In order to collect the anonymous data described in the preceding paragraph, we may use temporary “cookies” that remain in the cookies file of your browser until the browser is closed. Cookies by themselves cannot be used to discover your identity. A cookie is a small piece of information which is sent to your browser and stored on your computer’s hard drive. Cookies do not damage your computer. You can set your browser to notify you when you receive a cookie. This enables you to decide if you want to accept it or not. We also use your IP address to help diagnose problems with our server and to administer our website. An IP address is a numeric code that identifies your computer on a network, or in this case, the Internet. Your IP address is also used to gather broad demographic information. We may also perform IP lookups to determine which domain you are coming from (i.e. aol.com, yourcompany.com) to more accurately gauge our users' demographics.

9. Disclosure of your personal information

We do not share, sell or distribute your personal information with unrelated third parties, except as otherwise provided for in this privacy notice and under these limited circumstances:

• In order to provide you with the information or products which you have requested, personal information may occasionally be transferred or shared with other companies within our group of companies or third parties who act for us for further processing in accordance with the purposes for which the data was originally collected or for purposes to which you have subsequently consented. For example, sometimes a third party may have access to your personal information in order to support our information technology or to handle mailings on our behalf.
• We will keep your contact details on our database and may, from time to time, e-mail or post you information to make you aware of our other similar products and services which may be of interest to you. If you do not wish to receive e-mails or post from us for these purposes, please let us know by following the “unsubscribe” procedure set out above.
• [Where you have consented, we may also share your personal information with other companies within our group of companies or disclose your personal information to other businesses who may contact you about their products or services that may interest you.]
• We may share, transfer or disclose the information in our databases and server logs to comply with a legal requirement, for the administration of justice, interacting with anti-fraud databases, to protect your vital interests, to protect the security or integrity of our databases or this website, to take precautions against legal liability, or in the event of our sale, merger, reorganisation, dissolution or similar event. We will inform you of any such transfer or disclosure as required by law.

Where appropriate, before disclosing personal information to a third party, we contractually require the third party to take adequate precautions to protect that data and to comply with applicable law.

10. Data access and corrections

Upon receipt of your written request and enough information to permit us to identify your personal information, we will disclose to you the personal information we hold about you, for which we may make a charge of up to £10.

We will also correct, amend or delete any personal information that you tell us is inaccurate and notify any third party recipients of the necessary changes. You may update any information you have given to us by contacting us at our registered address or email address below.

Requests to delete personal information are subject to any applicable legal and ethical reporting or document retention obligations imposed on us.

11. Links to other websites

Our website may contain hyperlinks to websites that are not operated by us. These hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party websites or any association with their operators. We do not control these websites and are not responsible for their data or privacy practices. We urge you to review any privacy policy posted on any site you visit before using the site or providing any personal information about yourself.

12. Transfer of data abroad

If you are visiting this website from a country other than the country in which our servers are located (currently the UK), the various communications will necessarily result in the transfer of information across international boundaries.

By visiting this website and communicating electronically with us, you consent to the processing and transfer of your personal information as set out in this privacy notice.

13. Sensitive personal data

The Data Protection Act imposes a higher standard of care upon us if we process your sensitive personal data.

Sensitive personal data is personal data which relates to:

• your racial or ethnic origin;
• your political opinions;
• your philosophical, religious or other beliefs;
• whether you are a member of a trade-union;
• your mental or physical health;
• your sexual life;
• your criminal record.

It is unlikely that you would ordinarily submit any sensitive personal data to us, however there is a chance it could be included in the information you provide to us in the course of a job application. Please ensure that your CV or covering letter does not include any sensitive personal data. If your job application includes any sensitive personal data we may delete this information you’re your CV or our database, or ask you to re-submit your CV.

14. Governing Law

15. Feedback

We welcome comments about this privacy notice. If you have any questions about this privacy notice or any part of our service, you may contact us by e-mailing enquiries@actualize.co.uk or by writing to us at our address above. We will store any correspondence from you at our offices.